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Navigating the Complex World of Event Logistics: How JAS Delivers Smooth Customs Clearance

By
JAS Staff
October 30, 2023
JAS understands the intricacies of customs clearance for event logistics, and we have a dedicated team of experts who are committed to making your event a success.
JAS understands the intricacies of customs clearance for event logistics, and we have a dedicated team of experts who are committed to making your event a success.

Planning and executing a successful international event is no small feat. Whether it's a theater production, a grand exhibition, or a sensational concert, event organizers face numerous challenges, and one of the most critical aspects is customs clearance. Ensuring that equipment, materials, and goods clear customs smoothly and efficiently is essential to the seamless operation of your event. 

At JAS, we understand the intricacies of customs clearance for event logistics, and we have a dedicated team of experts who are committed to making your event a success. In this blog post, we'll delve into the world of event logistics and shed light on how JAS addresses customs clearance challenges for its customers. 

The Complex World of Event Logistics 

International event logistics involves careful planning and coordination. Everything from audio-visual equipment and promotional materials to exhibition displays and concert stage setups needs to be transported across international borders and reach the destination on time. This process involves dealing with various customs regulations, documentation, temporary importation rules, duties, and taxes, all while adhering to tight schedules. 

Challenges Faced in Customs Clearance for Events 

Event logistics professionals encounter several challenges when it comes to customs clearance: 

  • Tight Timelines: Events often have strict schedules, and any delay in customs clearance can disrupt the entire event. 
  • Understanding Customs Regulations: Navigating the intricacies of customs regulations, which can vary significantly between countries, can be daunting. 
  • Duties and Taxes: Incorrectly calculating or not planning for duties and taxes can result in unexpected costs that cut into the bottom line. 

How JAS Addresses These Challenges 

JAS has a proven track record of successfully managing customs clearance for event logistics. Here's how we address these challenges: 

  • Expertise: Our dedicated team of customs experts is well-versed in international regulations and can handle complex documentation, ensuring compliance and efficiency. 
  • Global Network: With a vast global network, JAS can navigate customs procedures in numerous countries, ensuring a smooth process wherever your event takes place. 
  • Timely Planning: JAS understands the importance of timely deliveries for events. We plan meticulously to ensure customs processes align with your event schedule. 
  • Temporary Importation Management: Our expertise in managing temporary importation and re-exportation processes saves you time and potential penalties. 
  • Duty and Tax Optimization: We work with our customers to minimize duties and taxes, helping you save on costs. 

Partnering with JAS for Smooth Event Logistics 

When it comes to event logistics and customs clearance, partnering with a seasoned logistics provider like JAS can make all the difference. Our expertise, global network, and commitment to excellence ensure that your event runs smoothly, without the stress of customs-related challenges. 

If you're planning an event and want to ensure flawless customs clearance, don't hesitate to reach out to JAS. We're here to help you navigate the complex world of event logistics and make your event a success.  

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Jenna Naylor

Meet Jenna Naylor, a luminary at JAS Charleston, whose journey from a customs entry writer to an award-winning business development manager represents the boundless opportunities for growth within JAS. 

Jenna's path into logistics was more serendipitous than planned. Initially set on a career in journalism, envisioning herself as a frontline reporter or news anchor, she pursued this track through her college studies. However, a pivotal moment a month before graduation saw her reevaluating her aspirations. "I understood the communications industry, I had success in my work in college, but I didn't want to be a reporter anymore," she reflects. So, in what many can describe as "typical Jenna fashion," she embraced change and dared herself to explore new uncharted waters, literally.  

As fate would have it, her first post-college interview landed her a role at a logistics company, where she started as an ocean import specialist. After mastering this role in 1 year, she eagerly transitioned to export, driven by her innate thirst for new challenges.  

In 2014, Jenna joined JAS as a customs entry writer, eventually expanding her responsibilities to manage the Charleston branch's air imports while also diving into the intricacies of the quoting process. Her growing expertise across various domains fueled her hunger for growth. "I had worked in customs entry writing, ocean import, ocean export, air import, and quoting. So, I asked myself again, what can I do next?" 

Fueled by her desire to tackle new challenges, Jenna set her sights on sales, leveraging her deep understanding of JAS's services. Her dedication was unmistakable as she pursued and earned her customs brokerage license, underscoring both her ambition and JAS's commitment to nurturing internal talent. She continued her path of success, earning new business and slowly growing her client base.  

In a proactive sales approach, Jenna launched the #JavawithJenna series on LinkedIn, leveraging her communication background to attract new audiences and generate leads, flipping the traditional cold-calling approach on its head. 

Now, in her newly acquired role as the Head of Country Sales for the Automotive Vertical, Jenna continues her quest for growth, always seeking the next challenge to conquer.  

In her nearly ten years at JAS, Jenna has flourished in an environment that she describes as eclectic and welcoming—a true melting pot of diverse backgrounds and perspectives. She credits the unique culture of JAS for fostering an environment where collaboration and growth thrive.  

Jenna's leadership style is marked by patience—a quality she believes is integral to navigating the complexities of the logistics industry. Her mentor, Brandon Miller, Vice President of Automotive Sales - Americas, has played a pivotal role in shaping her journey, emphasizing the importance of perseverance and passion in achieving success. 

Looking ahead, Jenna's focus is on expanding the automotive vertical, a challenge she embraces with enthusiasm, of course. She finds fulfillment in the dynamic nature of logistics, a field that demands constant learning and adaptability. Her advice to aspiring salespeople echoes her own journey: always be closing, challenge yourself to grow, and find joy both in and outside of work. 

Jenna Naylor's story embodies the spirit of Women@JAS, showcasing not just her individual achievements but also the collective strength and support that define the JAS culture. Congratulations, Jenna, on your well-deserved recognition as JAS USA's 2023 Salesperson of the Year and the #1 Global Business Development Manager Earner. Your journey inspires us all to reach greater heights and embrace every opportunity for growth. 

Customer Advisory: Adverse Weather Impacts Southern Brazil

As widely reported by various media outlets, the southern region of Brazil is currently facing a significant weather-related crisis in Rio Grande do Sul, leading to dire circumstances in the state's most severely affected cities.

The impact of this weather event extends beyond individual homes, affecting critical infrastructure and logistics. Major disruptions have been observed in transportation networks, with 85 sections of 38 highways either wholly or partially blocked.

Current updates are as follows:

  • Band-Deicmar is scheduled to resume operations on May 14, 2024, for DTA shipments bound for Canoas/RS post-import.
  • Operations in Novo Hamburgo remain suspended until further notice.
  • The closure of Porto Alegre airport is due to flooding in the capital of Rio Grande Sul, with operations indefinitely halted.
  • Import cargo is being accepted in Rio Grande, and ongoing efforts are in place for export shipments of cargo that were delivered before road blockages occurred. However, new processes face challenges due to restricted access and road closures.

We are commited to closely monitoring developments and sharing relevant information with everyone affected.

JAS Brazil announces the appointment of Karin Schöner as its new Managing Director/President.

JAS Brazil proudly announces the appointment of Karin Schöner as its new Managing Director/President, effective May 2, 2024.

Karin Schöner is a native Brazilian executive recognized for her extensive expertise and leadership in the logistics industry. With a distinguished career , Karin has held key roles in sales, general management, and strategic leadership across various countries and sectors, including airlines, freight forwarding, contract logistics, and maritime operations. Prior to joining JAS Brazil, Karin served as the President for a company in the East Coast of South America, where she successfully led transformation initiatives.

Karin's track record is a testament to her exceptional capabilities in navigating complex challenges, fostering strategic partnerships, and driving innovation in supply chain management. Her deep understanding of market dynamics, regulatory frameworks, and industry best practices positions her as a leader in the logistics landscape.

Throughout her career, Karin has demonstrated a commitment to developing and empowering her teams. Her leadership philosophy emphasizes mentorship, collaboration, and continuous learning, resulting in high-performing teams that consistently exceed expectations and deliver outstanding results. Karin's passion for nurturing talent and fostering a culture of excellence aligns seamlessly with JAS's core values and vision for sustainable growth.

"Karin's unparalleled expertise, strategic acumen, and commitment to excellence make her the ideal leader to propel JAS Brazil forward. We look forward to her transformative leadership and contributions to our continued growth and success in the region," Adrian Emmenegger, Executive Vice President of JAS Americas, expressed with confidence.

Karin Schöner's appointment as Managing Director/President reinforces JAS's commitment to delivering superior logistics solutions, driving innovation, and exceeding customer expectations across Brazil and beyond.

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